Auto Dealer Forms - Essential Documents for Sales, Service, Accounting, and Parts

Standard deal jackets for car dealership F&I offices, sales departments, and finance operations — the industry-standard folder for organizing every customer deal file. Heavy 11-point kraft paper construction holds up to the back-and-forth handling of the F&I process: title work, trade paperwork, financing documents, and warranty contracts. Yellow color-coding helps separate new car deals, used car deals, or completed vs. pending files based on your dealership's filing system. Compatible with all major dealership filing systems including DSA, Reynolds & Reynolds, ADP, and CDK workflows. 100 jackets per pack — standard monthly volume for franchise and independent dealerships. Pre-printed deal-tracking fields on the front for quick reference. Order in packs of 500 and Save Big! Top Benefits: DSA Compatibility: Designed to work with DSA-546 and DSA-500 systems. Color-Coded Organization: Available in 12 colors for easy classification of vehicles. Durable Construction: Made from high-quality 32# Kraft paper for lasting strength. Ample Storage: 9” x 12” size provides plenty of room for all necessary paperwork. Streamlined Workflow: Helps dealerships keep deals and vehicle records organized. Product Specifications: Size: 9” x 12” Material: 32# Kraft paper Color Options: 12 different colors available Compatibility: Works with DSA-546 and DSA-500 Packaging: 100 or 500 per box

Outdoor FTC Buyer's Guide stickers for used car lots and BHPH operations — weather-resistant vinyl construction designed for full-time outdoor window display in sun, rain, and snow. Blank front lets your team or sign shop overprint with vehicle-specific stock number, VIN, and as-is/warranty terms before placement on the lot. Pre-printed back includes the FTC-mandated Buyer's Guide language in current regulatory format — meeting all federal disclosure requirements for used vehicle sales. Heavy-duty adhesive holds securely to glass while removing cleanly at delivery. Standard 11" x 7.25" size fits all major vehicle window orientations. Trusted by independent and franchise used car dealers nationwide. Customizable Front: Blank front allows for personalized printing to display specific information. Informative Back: Stock back includes standard vehicle information for convenience. Durable Material: Made from high-quality materials to withstand outdoor conditions. Weather-Resistant: Built to endure various environmental elements. Easy Application: Simple to attach and remove as needed. Packaged: 100 per pack  

High-visibility poly key tags for car dealership service departments, used car lots, and rental operations — designed for fast color-coded key identification at the service drive and key board. Tear-resistant poly construction holds up to daily handling, grease, and brake fluid exposure where paper tags fail. Yellow is commonly used to flag service drive keys or specific inventory categories like "ready for sale" or "pending recon" — pair with white for a complete dealership color-code system. 250 tags per pack — weeks of inventory at typical service drive volumes. Includes pre-punched holes for standard key rings. Compatible with standard hook-style key boards. Durable Polyethylene Construction: Built to last with high-quality materials. Versatile Use: Perfect for keys, luggage, equipment, and more. Multiple Color Options: Available in a variety of colors to suit your needs. Easy Labeling: Simple to write on for clear identification. User-Friendly Design: Easy to attach and detach for convenience. Key tags are packaged in boxes of 250 and come with key rings and 1 Sharpie® marking pen.

Stay compliant and organized with our Used Car Record Book, also known as a "Police Book." This hardcover logbook provides a straightforward and reliable way to track vehicle transactions, ensuring all records are properly maintained. Designed with 3 records per page across 256 pages, this book allows for a total of 768 entries. The durable maroon hardcover ensures longevity, making it a trusted tool for dealerships and auto businesses. (Not approved for use in Massachusetts.) Top Benefits: Federally Compliant: Meets legal record-keeping requirements for used vehicle sales. High Capacity: 768 total records with 3 entries per page for extended use. Durable Hardcover Design: A sturdy cover ensures longevity and protects records. Simple & Organized: Streamlined layout makes logging transactions quick and efficient. Essential for Dealerships: A must-have for maintaining accurate vehicle history records. Product Specifications: Size: 8 ¾" x 13 ½" Total Records: 768 (3 records per page, 256 pages) Cover: Hardcover, maroon finish Usage Note: Not approved for use in Massachusetts Packaging: 1 book per pack

Multi-point vehicle inspection forms (MPI forms) for dealership service departments, franchise service drives, and independent auto repair shops. 2-part carbonless construction means clean copies for both the customer and the service writer with no carbon paper mess. The full-color first sheet uses green/yellow/red status markings so technicians can document inspection findings fast and customers immediately understand recommended service. Snap-out design lets your service team tear off and file copies efficiently. 250 forms per pack — ideal for high-volume service operations processing 10+ MPIs per day. Standard 8.5" x 11" layout fits service-drive clipboards. Compatible with Reynolds & Reynolds, ADP, and CDK service-write-up workflows. Top Benefits: Improves Customer Satisfaction: Builds trust by providing a clear and professional vehicle assessment. Generates Additional Revenue: Helps service teams identify and recommend necessary repairs. Easy-to-Use Snap-Out Format: Ensures quick documentation and seamless record-keeping. Professional & Readable: Full-color first sheet enhances presentation, while the second copy ensures accurate records. Ideal for Dealerships & Repair Shops: Works with any service department looking to improve efficiency and communication. Product Specifications: Type: Generic – Multi-Point Size: 8-1/2" x 11-3/4" Parts: 2-part, carbonless, snap-out – White, Canary Printing: Part 1: Full color Part 2: Black ink Packaging: 250 per pack

Provide your customers with all the information they need using our high-quality As-Is  2-Part Carbonless Buyers Guides. Designed for durability and ease of use, these guides feature a secure seal to ensure that vehicle information remains intact and legible. Ideal for dealerships, our Buyers Guides offer a professional and reliable way to display important vehicle details.  strong Adhesive Tape on Top and Bottom: Secures Buyers Guides during test drives. Clear Information Display: Provides ample space for displaying important vehicle details. Easy to Use: Simple to attach to vehicles, ensuring they remain securely in place. Professional Appearance: Enhances the presentation of your vehicles with a clean and organized look. Versatile Applications: Ideal for new and used vehicle dealerships and auctions, 100 forms per pack. 2 Part Carbonless

Boost customer satisfaction and increase service revenue with our Vehicle Inspection Forms. These easy-to-use forms help technicians document vehicle conditions, highlight recommended services, and build customer trust through transparent reporting. The 2-part carbonless snap-out design ensures that both the service team and customers get clear, professional copies. With a full-color first sheet for visual impact and a black ink second copy for records, these forms make it simple to communicate necessary repairs and maintenance. Top Benefits: Improves Customer Satisfaction: Builds trust by providing a clear and professional vehicle assessment. Generates Additional Revenue: Helps service teams identify and recommend necessary repairs. Easy-to-Use Snap-Out Format: Ensures quick documentation and seamless record-keeping. Professional & Readable: Full-color first sheet enhances presentation, while the second copy ensures accurate records. Ideal for Dealerships & Repair Shops: Works with any service department looking to improve efficiency and communication. Product Specifications: Size: 8-1/2" x 11-3/4" Parts: 2-part, carbonless, snap-out – White, Canary Printing: Part 1: Full color Part 2: Black ink Packaging: 250 per pack

These handy books can be used either as a preliminary worksheet or as a final sales agreement, making them a must-have tool for used car sales. Their compact design and snap-out format streamline the sales process and ensure clear records for both the dealership and the customer. Features: Versatile use: sales worksheet or final agreement Ideal for used vehicle transactions Compact size fits easily in your clipboard or desk Clean snap-out design ensures professional documentation Carbonless paper for easy distribution and recordkeeping Specifications: Size: 5-1/2” x 9” Parts: 3-part (White, Canary, Pink) Format: Snap-out Print color: Black ink Paper type: Carbonless Sheets: 50 per book Packaging: 1 book

Keep repair orders, estimates, and important documents organized with our Heavy Duty Body Shop Jackets. Designed for durability, these pre-printed jackets provide a reliable way to manage vehicle repair records efficiently. With printing on both sides, they offer ample space for job details, notes, and tracking, making them an essential tool for body shops and service centers. Top Benefits: Durable & Reliable: Made from sturdy 100# Buff stock to withstand daily shop use. Ample Storage Space: Large format with a 1/2" extension to hold multiple documents. Pre-Printed for Convenience: Black ink printing on both sides allows easy tracking of job details. Organized Record-Keeping: Ideal for managing repair orders, estimates, and work history. Product Specifications: Size: 9-3/8" x 11-3/4" with a 1/2" extension Material: 100# Buff stock Printing: Black ink on both sides

Durable and Bright 4-Part Service Dispatch Tags Keep vehicle tracking simple with easy-to-read, brightly colored tags. Boost customer satisfaction by improving organization and service efficiency. Minimize errors with matching numbers for keys, claim checks, and records. Streamline communication between service staff, technicians, and customers. Maintain detailed records effortlessly with the extra file copy included. Looking for a way to keep your service department running smoothly? Our 4-Part Service Dispatch Tags are made with heavy-duty 150# card stock to handle the demands of daily dealership operations. The bright colors—available in yellow, blue, red, green, orange, and white—make them easy to spot, while the clear black ink ensures quick identification. With sections for the mirror, keys, customer, and file records, these tags are designed to save time and reduce hassle for everyone involved in the service process. Size: 6-1/2" x 8" Material: Durable 150# card stock Hole Diameter: 1-1/2" for easy hanging on mirrors Color Options: Bright Yellow, Blue, Red, Green, Orange, and White Printing: Black ink, one side Packaging: 1,000 tags per set

The Heavyweight 3-in-1 Detailed Deal Jacket is a newer, heavier version designed to provide added durability for your vehicle deal organization needs. Perfect for keeping track of vehicle details, transactions, and paperwork in a robust and professional format. Top Benefits: Durable Construction: Made from 125# heavy-duty buff stock (9 Pt.) for maximum strength Large Capacity: Includes a 1/2" extension for added space Clear Organization: Printed on the tall side of the jacket for easy identification and organization Product Specifications: Size: 12" x 9" (includes 1/2" extension) Material: 125# heavy-duty buff stock (9 Pt.) Printing: Printed on the tall side of the jacket Packaging: 100 per pack

Keep your petty cash organized with this durable envelope, perfect for managing small cash transactions. Ideal for everyday office use or in retail environments. Top Benefits: Convenient size for holding petty cash receipts Flap end design for secure closure Durable 24# white policy envelope Product Specifications: Size: 9-1/2” x 4-1/8” Material: 24# White policy envelope Printing: Brown ink Closure: Flap end Packaging: 50 per pack

This "As Is" Dealer Warranty Disclaimer form provides a clear and professional way to disclose the absence of a warranty on a vehicle sale. It ensures compliance with regulations while protecting both the dealership and the buyer by outlining the terms of the sale. Top Benefits: Clearly states the vehicle is sold "As Is" without a warranty Helps protect dealerships from post-sale disputes Ensures compliance with legal disclosure requirements Professionally printed for a clean and easy-to-read format Product Specifications: Size: 8-1/2” x 11” Material: High-quality durable paper Printing: Black ink for clear readability Packaging: 100 per pack

A professional and efficient way to provide essential buyer information. This 3-part buyer’s guide clearly states that the vehicle is sold "As Is," ensuring compliance with sales regulations. The carbonless, snap-out format allows for easy documentation and record-keeping. Top Benefits: Clear "As Is" disclosure ensures transparency in vehicle sales 3-part carbonless format provides copies for both dealer and customer Snap-out design allows for easy use and organization Professional layout helps maintain compliance with industry regulations Product Specifications: Size: 7-1/3” x 11-3/4” Format: 3-part, carbonless, snap-out Paper Colors: White, Canary, Pink Printing: Black ink Packaging: 100 per pack

Easily provide customers with detailed repair estimates using our convenient and professional repair estimate forms. Designed with a large area for dealer name and address, these forms ensure clear communication of repair costs and services. The simple layout makes it easy to document all necessary details while maintaining a polished presentation. Top Benefits: Professional Layout: Large space for dealer name and address for branding and clear documentation. Easy to Use: Simple format for quick and efficient estimate creation. Durable & Convenient: Padded sheets ensure easy handling and organization. Bulk Packaging: Includes 50 sheets per pad, with 2 pads per pack. Product Specifications: Size: 8-1/2" x 11" Material: 20# White paper, padded Ink Color: Prints in Blue ink Packaging: 50 sheets per pad, 2 pads per pack

Keep all essential employee records organized in one convenient location with our Employee File Jackets. Designed to streamline personnel record-keeping, these jackets feature designated sections on the front for personal data, emergency contacts, and employment history. The back includes space for termination details and additional notes, ensuring comprehensive documentation throughout an employee’s tenure. Top Benefits: Comprehensive Record-Keeping: Sections for personal data, employment history, and emergency contacts. Efficient Organization: Keeps all critical employee information in one secure place. Durable & High-Quality Material: Made from sturdy 32# Buff stock for long-term use. Convenient Layout: Easy-to-read design ensures quick access to important details. Bulk Packaging for HR Departments: Ideal for businesses managing multiple employee records. Product Specifications: Size: 9” x 12” Material: High-quality 32# Buff jacket Ink Color: Black Sections Included: Personal data, emergency contacts, employment history, termination details, and additional notes Packaging: 50 per pack